Have you seen this Moodle Notification recently?

Have you seen this Moodle Notification recently?

Have you seen this notification recently? This is a notification Moodle provides to all administrators letting them know there is a newer, more stable and secure version of your Learning Management System available. If you are seeing it, its because you are recognised as a System Administrator in your LMS. Its important that you don’t ignore these messages. These newer versions of Moodle provide updates and bug fixes criticial to keeping your Learning Management System working. Updates improve the security of your LMS keeping it safe from hackers for you and your users. Imagine the damage someone getting into your LMS and accessing your student records could cause. Even if a hack doesn’t result in any actual damage to your data or users, the reputational damage could be enough to kill your business. Bug fixes are improvements to the software based on feedback from thousands of users. Things like broken links, errors and generally frustrating things found inside the system when used in real world applications. Bug fixes not only fix the bugs, they save you and your users the frustration of having to deal with them in your day to day use of the system. If you have received this notifcation, you should check with your system administrator that the update has been scheduled (you’ll want to do this at a time to minimise interuption to your trainers, other administrators and students). If you dont have an adminstrator, or they’re busy on other tasks, we can help. Simply ‘Log a Tweak’ and have our experienced team take care of it for you. You can ‘Log your Tweak’ or...
5 Tips for your Training Budget

5 Tips for your Training Budget

With the new financial year less than a month away, a lot of organisations are now finalising their 2019/20 budgets (if they haven’t already) or considering how they will deploy the training budget to get the best returns and hit their 2020 goals. Here’s 5 areas to consider when putting together your online training budget for the year to come: 1. Platform Maintenance All platforms will need some form of maintenance over the coming 12 months. This includes your Learning Management System and possibly your website and Student Management System. Whether its software maintenance to keep the platform code in a safe, stable and secure working order or data maintenance to keep your information clean, updated and relevant (or both), make sure you put some budget in there to maintain your existing sites and data. 2. Upgrades and improvements Your platforms should not be set and forget. As business changes there will be opportunities to improve your processes and productivity. Maybe you want to add a new feature or plugin or integrate better with your reporting or financial system. Or maybe even its time to consider refreshing your theme to align with your new website or brand. Allow some budget this year to upgrade and improve. 3. Refresh a Course Just like your platform, your online course should not be set and forget. Its important that you keep your courses fresh and relevant. Just as you might update your PowerPoint deck or classroom notes with new examples or more recent images its important to do the same with your online training content. Set aside some budget this year to...
Whats in the budget for Training Companies?

Whats in the budget for Training Companies?

There’s been lots of talk over the past few weeks about the upcoming budget and what might be in it for training companies. There’s also been a lot of talk on the election, and what both Labour and the Coalition might offer to ‘save’ the VET sector. I’ve got bad news. Neither the budget or the election are going to make much difference to you and your operation. The truth is, whilst governments, policy and funding might change, the good businesses will continue to do well, and the poor businesses will continue to struggle. At OTrain, we get to work with a number of RTO’s and are privileged to have some insight. In the 8+ years we’ve been working in the space, we’ve effectively seen 5 governments (from both sides) and numerous policies and funding priorities. The one thing that has remained true across the entire time is the good businesses continue to do well, and poor businesses continue to struggle. When policy is favourable, the good businesses excel. Sure the poorer businesses have an uplift, but not necessarily enough to make a real difference. Sure they might go ok for a little while, but not sustainably and certainly not for the long term. In 2016, I wrote a blog post called “Hey Chicken Little” Iooking at why some people in the sector were thriving, whilst others were just surviving. In thinking about the budget tonight, and reviewing the previous post, I’m convinced the more things change, the more they stay the same. In the previous post I noted my observations on why the successful businesses continues to do well...
Is Admin killing your RTO?

Is Admin killing your RTO?

Is the administration burden of running your RTO costing you time and money? Is enrolling students, reporting to ASQA, generating certificates and all the other administrative task stopping your from growing your business and serving your students? Would less admin free you to spend more time ON the business, with your students or better yet more time with family and friends? At OTrain we’re all about increasing productivity and reducing administrative workload. We work with our clients to use technology to automate processes and reduce the administrative burden and overload. Some examples of past projects include Created Online Assessments and Quizzes to reducing marking time and automated issuing certificates and SOA’s. Integrate Learning Management Systems with Student Management Systems (including aXcelerate and VETtrak) to reduce the double entry of student enrolments and completion data Built Online Enrolment forms to collect AVETMISS and other required enrolment data Created online Language Literacy and Numeracy tests to identify student ability prior to enrolment or training commencing Automate Retraining notifications and follow ups to increase re-enrolments Provide Live Chat support to students and administrators allowing user issues to be dealt with immediately and effectively. We’ve also been involved in a number of other customisation and configuration projects that have provided significant benefits in terms of time savings, cash savings and improved user experience. There is no reason to be buried in paperwork and admin. With the right technology, integration and process you can reduce your burden and get back to business. If you’re ready to reduce your administrative burden give us a call on 07 3040 3310 or reply to this email. I’m...
The most important 90 seconds in Online Training

The most important 90 seconds in Online Training

Beginnings are always the hardest. You have to draw people away from what they’re doing and try and hold their attention. Nail it, and the rest is easy. Mess it up, and you may never recover. We all know this from delivering any form of communication; from meetings and marketing material to any level of face to face training. But did you know when it comes to online training, its even more important to nail the first 90 seconds. In a face to face environment you can change your voice, ask a question or run you nails down the blackboard to regain attention, but in an online environment when the message is set, if you haven’t got the first 90 seconds right, you may never recover. And in online training it is about more than an interesting opening line. Or a large loud noise or any of the other traditional methods to grab and hold attention. It’s a formula for success with each piece being equally important. Get it right and you set your students up for success. Get it wrong and you can alienate your students and demoralize their efforts regardless of how good your content and messaging is. So how do you get the first 90 seconds right? It starts with your LMS, and specifically the ease in which your students can find it, login and navigate to the course. Any friction here can leave the students with negative feelings towards the process, your content and your training organisation or department. Once a negative bias is developed, its hard to recover from. Make it easy. Have short...
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